We are trying to get a sense of how other universities handle financial management (transactional and operational) within their Auxiliary enterprises, specifically as it relates to financial personnel. Do you have a dedicated team of financial support personnel that are imbedded into the Auxiliary program, rely on your university's central business office or institute another model altogether? If your university has its own financial team dedicated to Auxiliary Services, we would be interested in seeing an organizational chart.
Thank you, in advance, for any feedback you provide.
Neil Hart, M.B.A. Executive Director, Auxiliary Services University of Houston email@example.com 713-743-6003
Relator | Responsibility | Individualization | Arranger | Strategic
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Beatrice Hughes Director of Conference & Events Operations
"it's not who you are that holds you back,
it's who you think you're not that holds you back." - Simon T. Bailey
We are a small community college in Southern California where Auxiliary Services consists of the bookstore, ASB, the print shop, the performing arts center (including ticketing), community events, facilities and RFPs.
Our staff includes the Auxiliary Services Director, 1 Clerical Tech, 2 Auxiliary Services Assistants, 3 Bookstore Coordinators, 1 Warehouse Tech, and two Accounting Techs. We employ several student workers and during rush we employ several short term workers and all are part of the Administrative Services team that reports directly to the VP of Admin Services.
We have an independent accounting office which manages all of the financial responsibilities for all of our areas including AP, AR, banking, reconciliations, bookstore advances for financial aid students, debt collection, and many other things that come up. We find that this works better for us because we are able to make payments faster therefore avoiding delays in shipments as well as penalties. It also helps for planning our budget, monitoring our expenditures and income more closely.
I hope you find this information useful and please let me know if you have any other questions. Have a great evening.
Kathy Mata, Accounting Technician II | Auxiliary Services & Rams Bookstore Victor Valley College 18422 Bear Valley Road Victorville, CA 92395 Office: Email: Kathy.Mata@vvc.edu Phone: (760) 245-4271 ext 2612